Finance and Operations Manager
Watershed seeks a full-time Finance and Operations Manager. The ideal candidate will have experience with financial management, office and IT tasks. They will also be highly organized, flexible and enjoy working in a collaborative team setting. Experience or interest working in the arts field is preferred but not a prerequisite.
Working closely with and reporting to the Executive Director, this position is responsible for overall administrative office and financial management. Some tasks, particularly those connected to community outreach and residency support, are seasonal or sporadic. Primary areas of responsibility include:
Perform routine accounting tasks including: processing accounts payable and receivable, and payroll; tracking restricted fund accounts; performing monthly reconciliations of bank, investment account and credit card statements; tracking contributions to employee FSA accounts; coordinating with development staff to reconcile contributions and multi-year pledges; determining cash flow needs for operations; preparing monthly financial statements; and preparation of information for annual financial review.
Program Outreach Management
Serve as Watershed’s primary point of access for artist and public requests for program and event registrations and information. Tasks include, but are not limited to:
- Prepare website updates (including creation of new registration forms) for program and event registrations;
- Manage artist registration process including invoicing and payment of fees;
- Manage resident artist communications and arrival preparations;
- Serve as the point of contact for local community events, such as the Boothbay Rotary Soup Bowl Supper and summer art walks;
- Support development and marketing staff with planning and organization of Watershed’s special events, such as outreach to local business sponsors and coordination of pottery sale participants.
Serve as the point person for campus-wide needs regarding computers, printers, phones, Internet service and networking.
Provide overall office support that includes:
- Answering the phone and fielding inquiries to proper staff;
- Processing incoming mail;
- Managing large mailings: labels, stamps, postage, stuffing, etc.;
- Maintaining campus-wide supplies and ordering as needed;
- Arranging for external cleaning of office and other buildings as needed;
- Organizing filing of hard copy and electronic documents; and
- Providing general administrative support for the Executive Director and Board Committees.
- Previous experience in a financial/operations management position (non-profit experience is helpful);
- Excellent organizational and time management skills, ability to juggle multiple tasks;
- Ability to work independently and as part of a team;
- Proficiency with Quickbooks, Microsoft Office suite, Mac systems, and Google products; experience working with on-line newsletters and back-end website maintenance desired;
- Detail-oriented and committed to accuracy;
- Excellent communication skills; and
- Creative problem solver.
This is a full-time position. Some weekend and evening work required.
Note: Watershed is following state guidance on COVID-19 workplace requirements and some remote work-from-home is possible during this time.
$45,000 to $52,000 with benefits, commensurate with lived and learned experience.
Watershed is an equal opportunity employer. Watershed deeply values and is committed to diversity, equity and inclusion. We honor the differences among us, knowing that those differences strengthen and enhance not only our experience while at Watershed but our community as well. In this way, our diverse backgrounds, skills, and perspectives help create a culture of inclusion.
Applicants are encouraged to submit a cover letter and resume by April 5, 2021 to firstname.lastname@example.org; the position will remain open until filled.
Watershed hires seasonal staff annually to help run on-campus programming. Visit the Summer Staff page for detailed job descriptions and application deadlines.